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Event Rental Policy
EVENT SPACE RENTAL POLICY
Rental Fee: 50% rental fee is required to reserve the event space. Full payment is due 14 days prior to event date or at the time of reservation (whichever is less). For each additional 30 mins over time you will be charged $85 and that will be charged automatically to the billing information on file.
Cleaning Fee: There will be a $90 cleaning fee assessed when renting out the entire facility. In addition, the cleaning fee will be assessed for any event space rental if the space in not left in a clean condition.
Cancellation: 50% Rental Fees will be refunded in full if cancellation notice is received 45 days or more prior to rental date. If notice is received less than 45 days prior to the rental date, then the 50% Rental Fee will NOT be returned however, based upon availability, the client has the option to reschedule. If notice is received 14 days or less prior to the rental date, then the FULL Rental Fee will NOT be returned but clients have the option to reschedule, based upon availability.
Changes to Reservation: If you need to reduce the time of your reservation less than 45 days from your event, you will still be responsible for paying the FULL amount of the original reservation time. The difference will be credited to any future event. NO REFUNDS. You can reschedule your reservation 2 times before forfeiting your Rental Fee.
Conduct and Liability: Event rental contract holder agrees to conduct the event in an orderly manner, in full compliance with applicable laws and regulations. Event rental contract holder assumes full responsibility for the conduct of all persons in attendance. The Forum shall not be liable for any personal and/or bodily injuries. Any personal property brought into The Forum and left thereon, either prior to or following the event, will be at the sole risk of the guests. The Forum shall not be liable for any loss or damage to guests’ property for any reason. The Forum is not liable for any type of sickness related or unrelated to Covid - 19. Guests are responsible for taking proper safety precautions during events.
Vendors: The Forum has partnered with third party vendors in order to successfully and efficiently meet the needs of our guests and clients. The Forum is only the venue space and is not responsible for agreements made between the contract holder and third party vendors. The Forum has a set package list that ranges from basic to customization. The packages are available to the contract holder or anyone leasing the space. The contract holder can choose between the set options that are included in the basic or choose to customize to their liking. Substitutions are NOT permitted in the basic packages.
Penalties. There will be a penalty fee if the event does not consist of what is communicated to management and placed on the contract. There is a $15 per person fee for the number of guests over contract amount of your event.
Credit Cards are required on file.. All credit card payments are assessed a 3% processing fee.
Rules:
(The contract holder must be present before the event can begin and any other guests are allowed in):
• The hallway & kitchenette area are not available during Saturday events before 5PM. The space is shared and we are officially closed to our tenants at 5PM.
• To reduce the disturbance of the tenants occupying the office space, we will not host any birthday parties for children between the ages of 1yrs-17yrs during normal business hours.
• The use of a grill or deep fryer is prohibited inside and outside of the properties.
• Use of pins, nails and 3M command strips are prohibited to hang decorations on the walls, windows or doors. Removal of all decorations is required after event.
• Access to suites and offices is prohibited for event space renters.
• Smoking is not permitted inside of the building including Hookas.
• Children must be monitored at all times.
• No confetti, rice, silly string, bubbles/bubble machines, small glitter, or Bird seeds is permitted for use inside of the event space.
• Due to the current climate, there is a $90 deep cleaning fee for all events.
• Clean up of event space is required.
• Trash receptacles are supplied for trash removal. Trash must also be picked up from the event space and outside areas to include bathrooms prior to leaving. A trash can is located in the back of the building. POUR all liquids from drinks into the sink prior to disposing of drink containers.
• No alcohol is to be sold to guests or served to minors. State laws apply to alcoholic beverage consumption on the property as well as inside the facility.
• There is a $15 per person fee for the number of guests over contract amount of your event.
• No furniture is permitted to be moved within the space.
• $85 fee for each additional 30 minutes over event end time.
NO DJ’s AND/OR LIVE BANDS ALLOWED ON WEEKDAY OR WEEKEND BOOKINGS PRIOR TO 7:00PM, EXCEPT SUNDAYS.
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Event Rental Food & Beverage
Outside food and beverage is allowed for event rental (Beer & Wine only for alcoholic beverages)
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Pricing
Our hourly pricing is based on a tier system. Our tiers are based on how many people are included in your event, this includes all individuals (event planners, DJ's, caterers, etc). We ask that you pick the tier that best fits your event needs.
(Tier 1) Up to 30 people | $85/hr rental + $90 Cleaning fee
(Tier 2) Up to 31-60 people | $110/hr rental + $90 Cleaning fee
(Tier 3) Up to 61 and over | $140/hr rental + $90 cleaning
A FIVE HOUR minimum is required for the following type of events:
Birthday Parties
Showers (Bridal, Baby, etc.)
Graduation Parties
All Family/Friend gatherings
Any other "party" type of event
Weekend (Friday-Sunday) time slots available are 12:00pm-5:00pm & 6:30pm-11:30pm
Weekday (Monday-Thursday) time slot available are 6:30pm-11:30pm
*No children are allowed to any event in the 12:00pm-5:00pm time slot, EXCEPT SUNDAYS
A THREE HOUR minimum is required for the following type of events:
Meetings
Trainings
Bible Studies
Book Clubs
Other events that have less than 30 people with no décor or food
Contact us directly for available time slots for three hour minimum type events
*No children are allowed to any event in the 12:00pm-5:00pm time slot, EXCEPT SUNDAYS
$150 incidental deposit is due 48 hours before the event. All incidental deposits are refundable as long as the terms of the contract are not violated. An electronic invoice will be emailed to you and the invoice has to be paid prior to the day of your event, please make sure to send over your email address when booking your event. Failure to pay the incidental deposit will result in your event being canceled with no refund.
Your incidental deposit will be refunded to you within 48 hours after your event as long as there has been no rule violations, damages and/or overage on event time or guest count. (please see all rules below). Please note that any overage on your event time will constitute as a forfeit of your incidental deposit, whether the overage is 5 minutes or 1 hour. Once your $150 incidental deposit has been exhausted, any additional fees will be billed directly to the credit/debit card on file.
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Extra Amenities
-Free Parking
-Wifi
-Bluetooth Speaker System to play the music of your choice
-2 Tv's with Chrome Cast capabilities to display presentations, slide shows, Pictures, etc.
-Refrigerator & Microwave
-Tables, Chairs, Couches & Benches
Perfect for your next:
Birthday Party
Graduation Party
Baby Shower
Bridal Shower
Launch Party Networking/Mixers Group Gatherings and more!
We offer one big space. Everything that is shown in the pictures would be included in an event rental.
