EventUp

    Workplace Steps to Organize and Plan an Office Event

    January 15, 2013

    Office events are a great way to promote team-building activities. While the theme and purpose of the workplace event may vary from one company to the next, there are some basic steps to organize the event that remain consistent across all organizations. We’ve come up with some simple guidelines to help you plan your next office event and ensure it goes off without a hitch.

    Define the Purpose

    What is your end goal for the event? Whether it’s to promote team-building, employee appreciation or achieving another company objective, the goal determines many other aspects of the event planning process. Figure out exactly how you will reach the goal of the event. For example, if you are hosting an educational event you might include employee training sessions and corporate policy reviews. If your goal is to award your stellar employees for all their hard work you will want an event space and award ceremony that promotes a sense of honor and accomplishment for them.

    Decide on a Time and Location


    Choose your time and date! Keep in mind regular work hours when choosing your time and date for your event. Will the office event take place during working hours or do you want it to be off hours? Once you have the time and date locked in, it’s time to decide on an event location and budget. Parties such as holiday events and employee appreciation events typically take place outside of the office at restaurants or banquet halls. Training sessions and similar events are sometimes held in the office although there can be certain advantages to holding these off-campus as well.

     

     

    Program


    The general agenda for the event should be based on your initial goals as well as how many people will be attending. Take the time to create a well-planned agenda. This will ensure your company event keeps moving forward and stays within the determined time period. At this point you’re ready to create a list of everything you need for the event. You can even start planning the type of event venue  and room arrangements you want.

     

     

    Other Things to Consider


    Items like whether to include refreshment, snacks, and meals will need to be considered. Recruit others to help or even organize an event committee so that you can give some of the tasks to other people. This will allow you to focus on the most essential factors of the office event.

     

     

    What was the most challenging part of the last company event you planned? How do you think companies should host events in order to impress attendees? Share your thoughts in the comments below, or on Facebook or Twitter.