EventUp

    Trends In Events: Calendar and Time Management Software

    May 9, 2013

    It’s really easy to let the day slip away if you don’t have a system in place to keep you focused and on track. Event planners have to keep so many balls in the air that it can be tough to prioritize projects and meet deadlines. Calendar and time management software can help you tackle your tasks more efficiently so that you can rest easy at night knowing you’ve made the most of your workday. We’ve rounded up some of the most popular time management software and broken down the main features of each just for you.

    Doodle is a unique platform that helps you schedule an event with other people. For example, if you’re planning a luncheon and several guests are conflicted on the date and time to have it, you can send out an invite/poll via Doodle asking your guests to choose the best time for them. Then, once the poll results are in, you can choose the time that fits the best with everyone’s schedule. This helps enormously when trying to get a final head count and planning for maximum capacity at your event venue. You can also track who is missing and request additional information like an email address or phone number. Doodle lets you set up automatic reminders and connect with your calendar. It can connect with Google Calendar, Outlook, and iCal.

    TROG Bar manages your tasks so you can keep focused and balance your life. It is a Windows sidebar that you can download for free. Once you download it, simply enter your tasks and schedule in Trog or Outlook. Trog automatically recommends and prioritizes things to work on next. It also manages email for you like any other task and adapts its recommendations automatically as your schedule changes. Trog has the functionality to store meeting agendas so that you can access them when you need them. It stores your follow-up items and allows you to find tasks instantly as you type. There is no importing, exporting, or synchronizing needed to maintain your tasks in Outlook with TROG. TROG also gives you tips and tricks on proven, low-stress time and email management practices.

    Wrike is excellent for professionals who manage multiple projects at a time. Wrike conveniently brings the data from all your projects together in one workspace. You can have unlimited projects on Wrike no matter what subscription plan you choose. This is a great piece of software especially for working in teams. You can selectively share your projects with multiple teams and individuals, and enjoy outstanding visibility into what they are working on! Team members simply log the date and time that they completed a task and can add notes if necessary so everyone is on the same page. This helps you delegate tasks to team members so you can focus on important elements like booking your event space and taking care of VIPs.

    Mavenlink helps event planners with everything from collaboration and file sharing to project tracking, team management, and time and expense tracking. You can also track budgets and schedules as well as invoices and payments with Mavenlink. It is available as a mobile app as well and can also be integrated with your Google Docs, Calendar, Contacts, and Tasks. Additionally, it can be fully integrated into your email so that you can access your project management software on the fly.

    What other time management software have you used lately? Do you have any time management tips that have helped you in the past? Share with us by leaving a comment below, on Facebook or Twitter.