EventUp

    Stay Calm and Carry On: Before and During Your Event

    March 4, 2013

    No matter the size or duration of the event, planning and hosting is exhausting. Couple the exhaustion with the possibility of things going wrong and the stress ensues. So, we asked Philadelphia Event Planners what to do in order to stay relaxed and calm during an event. From the professionals, here are their top five tips to staying calm during your next event.

    #1 Lounge Around
    A great way to keep an event fun and relaxed that also looks like you spent hours planning, is to create a lounge. Having a lounge at a wedding that encompasses the dance floor is a great idea for some additional comfy seating when guest’s feet get tired after dancing. Integrating a lounge at your next fundraiser could potentially boost revenue. During a silent auction, guests tend to bid more in a relaxed atmosphere than at a stuffy table. A real show stopper is revealing your lounge after dinner to kick the party off!

    #2 Know the Weekend Hot Spots and Clubs
    As a party host, when your party is over, keep the party vibe alive by knowing where the Philadelphia hot spots and clubs are to send your guests. The hottest night life clubs are LIT, Ultra Bar, Rumor, G-Lounge and Stratus! A recent club-style party held at a resort featured DJ Biz from CTO Artists; one of the top DJ’s in the Philadelphia area.

    #3 TLC For Your Feet
    You are going to be on your feet for a good portion of the event, whether it be a short speech thanking everyone for coming, introductions or mingling with guests. Make sure you stay put together throughout the duration of your event. We recommend not getting new shoes but wearing ones that are worn in. If you must, start breaking in those new shoes a few weeks in advance. As the party host, you do not want to be seen in pictures without shoes, on the dance floor.

    #4 Wow Them Until The End
    It is just about that time when the music starts to fade and die down at the end of your event. Take a page from our book and wow your guests until the very end. Just when they think that the party is over and they are about to leave, provide a small snack ready before they head out the door to the after party! Food trucks in Philly are the hottest trend! Whether it is a signature Philly Cheesesteak, or Philly pretzels… Everyone is always hungry after dancing up a storm!

    #5 Hire Trusted Vendors
    One of the best ways to reduce stress is to hire professionals. With over 17 years of experience, Philadelphia Event Planners has the Philly connections and understanding in planning and decor to pull it all together, successfully. They're known to make you feel as though you are a guest at your event - what' is better than that?

    Working with a Philadelphia party venue that you trust and knows the "lay of their land" will help reduce stress as vendors arrive and the event begins.

    Tell us your tricks and tips to staying calm before, during and after an event.

    Photo credit: Philly Cheesesteak Food Truck

    This post provided by Philadelphia Event Planners. A vibrant, fresh-thinking, event design group that specializes in creating, producing and managing exceptional weddings, events and private parties.