EventUp

    New to Event Planning? Tips and Tools to Get You Started

    July 16, 2013

    Are you gearing up to host your first corporate event, meetup, or workshop? As your ultimate event planning resource, we’re here to help! Check out our tips and tools to help you get started.

    First, contact any friends you have in the industry and pick their brain as experienced event planners. They will answer any important questions you have and can give you advice on different aspects of event planning you may not have even considered.

    Once you’ve done that, or if you don’t have any friends that are event planners, conduct a Google search. Search for local organizations that host meetings and events in your area. Also check out self-run groups on Meetup.com. After you have compiled this list of groups, you can determine which ones you should join and which people you can use as case studies in your event planning research. This research can also help you discover local event venues that are popular for hosting a variety of meetings, parties, and activities. It’s also a good idea to search for your event location on the Eventup website. Once you find the one you like, simply fill out our form to get a booking quote!

    When you are searching for your perfect event space on our website, check out a variety of venues in your area that offer ample space for your party. Search for restaurants, hotels, cafes, studios, country clubs, and art galleries to find the perfect venue for your party. Be sure to look at the floor plans and amenities offered to ensure the venue has everything you need. For example, if you need outdoor catering space or A/V equipment, you’ll want to make sure your venue has all these features.

    Next, you need to sit down and think about your budget. Consider the following:


    • Will you be providing food?

    • How much can you spend on space?

    • How long do you need the space (hours vs days)?

    • How many rooms do you need?

    • Are hotel and travel options required?

    • Do you need promotional items (flyers, video, etc)?

    • Will you offer materials or promo gifts to guests?

    • Do you need to pay for speakers?

    • Do you need tech support such as mics, projector, laptops, wi-fi?

    • Do you need a team for setup and event support?

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    Finally, you need tools to help you stay organized and on track with budget and timing. There are plenty of online tools you can use, such as:

    GOOGLE CALENDAR
    www.google.com/calendar
    Organize your schedule and share events with colleagues and clients. With Google’s free online calendar, it’s easy to keep track of important events all in one place.

    EVENTBRITE
    www.eventbrite.com
    EventBrite gives you all the online tools you need to bring people together for an event and easily sell tickets online.

    SCHED
    www.sched.org
    Conference and festival organizers use SCHED to manage their website’s schedule of events, seamlessly integrate social networking, and provide their attendees with tools like personal agenda builders, dynamic attendee directories, and mobile applications.

    FACEBOOK EVENTS
    www.facebook.com
    Create, share, and exchange events with your Facebook friends and followers.

    PLANCAST
    www.plancast.com
    Use Plancast to plan an event and promote it with professional event marketing tools.

    MEETUP
    www.meetup.com
    Helps groups of people with shared interests plan meetings and form offline clubs in local communities around the world.

    EVENTUP
    www.eventup.com
    Eventup makes it easy to find and book the perfect event venue. Plus, the Eventup blog has loads of articles on how to throw an amazing event.

    So there you have it. Now it’s time for you to start planning your event!

    What type of event are you planning? Feel free to share with us by leaving a comment below, on Facebook or Twitter!