Hunting for Event Software: Must-Have Features to Look For

    February 6, 2013

    By: Julia Damon

    Are you on a search for event software? There are so many products on the market now that it can be difficult to make a decision on what is best for your company! When looking for the perfect seating software here are a few things to look for:


    In today’s technology filled world, not everyone is in the same place at the same time, which makes working with post-it notes and whiteboards really difficult.  With cloud-based software coordinating seating meetings can happen online rather than pulling the team into one room for hours on end. The documents are then available anytime, anywhere even onsite the day of the event. The best part? The seating arrangements can’t be lost, destroyed or torn up like the paper alternative.


    Many different people are involved in seating decisions so it’s imperative that everyone can make necessary changes. Seating software must be collaborative so that you can share seating charts with all of the parties involved, the clients, the vendors and the caterers. Everyone can work together to make sure everyone is seated just where they belong.


    By having your guest list, floor plan, seating arrangements and check-in all in one place it get rid of the hours you spend entering and uploading redundant information. It streamlines the planning process, which we all know isn’t always linear. It’s the night before the event and you get a call that a new guest needs to be added. Enter their information once and they are all set to be checked-in and sat with all-in-one software.

    Smart Seating

    With hundreds or even thousands of guests to keep track of it’s impossible to remember every detail. This is where your seating software should help you out and guide you to make smart seating decisions. Features such as tagging guests can help you to remember who your VIP’s are and where they need to sit. An added bonus would be software that populated your guest’s social media information for you. Then you are able to see details such as what their position is and for which company leading you to smarter seating decisions.


    This post was written by Julia Damon of Social Tables, an event management software solution that saves you time on everything from the guest list to seating arrangements to day of check-in.